Because the software directly to the multifunction system is used, network administrators need to install any additional client software on workstations. Simplicity characterises the more handling: while the user about letters, contracts, or faxes, scans, detects the OCR software text these non-digital documents and automatically converts it into the desired editable format (for example, in a PDF HTML or MS-Office documents such as Word, Excel, and PowerPoint). Image files are also included in color on request. About user-defined templates you can retrieve a wide range of scanning capabilities and a wide range of file formats easily at the touch of a button. The new document to any number of receivers is distributed with the typical e-BRIDGE functions scan-to-E-mail and scan-to-file and it was saved to the desired location on your network, on your PC or notebook.
Choosing the appropriate format, also space one can save. Time – and cost savings included an example: the law clerk scans the incoming writ over the glass or the original feeder of the Toshiba multifunction system and selects a template which defines following work steps and automatically performs: it converts the document within a few seconds in a searchable PDF file, then sends it via email to the mailboxes of employees, as well as advocate and deposited it in addition to a network folder. In addition, Toshiba offers Re-rite the possibility to control external document management systems (DMS). Gutowski: This is a real added value to firms, experience working with high-performance archiving programs. Toshiba re-rite is the ideal base for professional document management.” Because the documents digitised by the software archive simply and conveniently, quickly recall, edit and index. Based on this identification, version, authenticity and access rights of a document at any time can be controlled. “Finally even Ingo Gutowski: whether as a stand-alone solution or in combination with a multi function system: anyone who uses Toshiba re-rite, saves work and time, and last but not least, a lot of money.” Source: Toshiba TEC